Administration Manager

Dear All

We are looking for Administration Manager with 5 to 8 years of Experience in Administration Management.

Job responsibilities:

• Oversee daily administrative functions, ensuring smooth internal operations and alignment with company goals.

• Ensure all administrative and operational procedures align with current laws and regulations.

• Ensure that company facilities – offices, warehouses, yards and accommodation camps are safe, well-maintained, and fully operational.

• Support site office operations by providing office supplies, arranging accommodation, office space and facility maintenance.

• Arrange, oversee, manage & maintain employee’s accommodations and camp.

• Manage all transportation activities, ensuring that transportation schedules, vehicle maintenance, vehicle insurance coverage, etc., are managed and completed according to set guidelines and policies.

• Manage maintenance of company Assets in co ordination with all stake holders according to SOPs and company policies.

• Manage the activities related to booking air tickets including the issuance and cancellation of air tickets and ensure that refunds are requested and received in a timely manner.

• Facilitate hosting of guests, meetings, visits etc., as and when requested by Management.

• Manage Hotel bookings for employees / Guests as and when required and requested by Management as per company policy.

• Ensure that the telephones and other telecommunication subscriptions are in conformity with the company's Policy and Management approved decisions.

• Annually assess all subscriptions the Company has committed to regarding Internet and other communication facilities and take the appropriate decision in line with company policy and Management decision

• Coordinate with the Recruitment Section and provide any support requested.

• Coordinate with the Payroll Section for activities related to preparing payroll and presenting monthly salary certificates to MOSAL and follow up on completing the missing information/documents.

• Ensure compliance with Saudi labor laws and Company policies for all admin-related activities.

• Liaise with local authorities, and government offices through GROs for employee documentation and permits.

• Support recruitment coordination and onboarding processes for Company manpower.

• Maintain accurate admin records, reports, and filing systems for audits and compliance.

• Ensure smooth communication and coordination between project departments and admin functions.

Qualification and Experience required:

• Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree is a plus.
• Minimum 5–8 years of administrative management experience, preferably in a contracting company.
• Knowledge of Saudi Arabian regulatory framework, including labor law, tenancy law, and Companies law.
• Fluent in English; Arabic language skills are an asset.
• Excellent communication, problem-solving, and leadership abilities.
• Proficient in Microsoft Office Suite and ERP systems.

* Minimum 5 years in administrative works & Personnel Relations Experience in working with local government portals

* Experience in getting work done through Public Relations Officer (PRO) Knowledge in Labour office.

Interested candidates can send their updated resume to the email ID mentioned in the Notification.

Best regards

HR Department