Operations Coordinator

Hussein Al Khair Trading Company LLC is seeking a highly organized and detail-oriented Operations Coordinator to support our customer base and ensure smooth operations. This role requires strong communication, collaboration, and organizational skills to manage quote files, coordinate with the operations team, track costs, and maintain clear communication across departments.

Responsibilities:

Quote Files:

Prepare and maintain comprehensive quote files for customers, utilizing prices provided by the purchasing team.
Ensure accuracy and completeness of quote files for customer inquiries and internal reference.
Operations Coordination:

Collaborate effectively with the Operations department to ensure seamless supply coordination and timely order fulfillment.
Track and monitor order progress, identifying and resolving potential delays or issues proactively.
Cost Tracking and File Management:

Maintain organized records of cost breakdowns and related documents (e.g., invoices, purchase orders).
Ensure accurate cost data is captured and maintained for reporting and auditing purposes.
Develop and maintain filing systems for efficient retrieval of information.
Cross-Department Communication:

Facilitate effective communication and collaboration between the Sales, Purchasing, Operations, and other relevant departments.
Resolve any inter-departmental issues promptly and professionally.
Local Purchasing Tracking:

Monitor and track local purchasing activities, ensuring compliance with company policies and procedures. [Add specific details if possible, e.g., "Monitor procurement of specific materials/parts from local vendors.
Report on progress and any issues related to local purchasing.

Support Sales and Operations Teams
Provide assistance to both Sales and Operations teams as needed.
Supplier and Product Tracking
Track and compare brands and sizes of products from divergent suppliers separately.

Qualifications:

Proven experience as a Customer Operations Coordinator or similar role.

Strong organizational and time-management skills.

Excellent communication and interpersonal skills (written and verbal).

Proficiency in relevant software

Ability to work independently and as part of a team.

Attention to detail and accuracy are crucial.

Understanding of supply chain principles is a plus.

Interested candidates should submit their resume to [email protected] . Please clearly indicate "Customer Operations Coordinator Application" in the subject line.