Seeking An Experienced And Highly Skilled Secretary For A Well Reputed Organization

Position: Executive Secretary (Male/Female) to Executive Office
Location: Jeddah Saudi Arabia
Employment Type: Full-time
Languages Required: English & Arabic (Fluent)
________________________________________About Us
We are a highly reputed organization looking for an experienced and professional Bilingual Executive Secretary to directly assist our executive office. The ideal candidate will play a crucial role in supporting the day-to-day activities, ensuring seamless coordination, efficient time management, and professional communication.
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Key Responsibilities
1. Executive Support:
o Act as the primary point of contact between the executive and internal/external stakeholders.
o Manage the calendar, schedule appointments, and coordinate meetings in both English and Arabic.
o Prepare and review documents, reports, and presentations both languages.
o Draft correspondence, emails, and memos on behalf of the organization in a professional and timely manner.
2. Meeting & Event Management:
o Plan and coordinate high-level meetings, ensuring agendas, materials, and participants are prepared in advance.
o Record and distribute minutes of meetings, highlighting action points and deadlines.
o Organize events, conferences, and travel arrangements, including visas, flights, and accommodations.
3. Communication & Liaison:
o Handle all incoming and outgoing communications in English and Arabic, ensuring accuracy and professionalism.
o Translate documents and conversations between English and Arabic as required.
o Build and maintain strong relationships with clients, partners, and stakeholders
4. Administrative & Organizational Support:
o Maintain and organize confidential files, records, and correspondence.
o Monitor and prioritize tasks, ensuring the executive office meets deadlines and objectives.
o Track projects and initiatives assigned, providing status updates regularly.
o Handle sensitive and confidential information with the utmost discretion.
5. Office Coordination:
o Assist with managing office supplies and ensuring the office runs smoothly.
o Work closely with other departments to ensure seamless coordination of activities.
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Requirements
• Education: Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Experience: Minimum of 5 years of experience as an Executive Secretary or in a similar senior administrative role.
• Languages:
o Fluency in both English and Arabic (written and spoken) is mandatory.
o Proficiency in professional communication and drafting in both languages.
• Technical Skills:
o Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
o Strong typing skills in English and Arabic.
• Soft Skills:
o Exceptional organizational and time-management skills.
o High level of professionalism and confidentiality.
o Strong interpersonal and problem-solving abilities.
o Ability to handle pressure and work in a fast-paced environment.
o A proactive and resourceful attitude with attention to detail.
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What We Offer
• Competitive salary package.
• A professional and collaborative work environment.
• Opportunities for career growth and development.
• Benefits such as health insurance, annual leave, and performance bonuses.
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How to Apply
If you are an experienced professional ready to take on this challenging and rewarding role, we invite you to apply. Please send your CV to [email protected]
with the subject line “Executive Secretary to executive office.”
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Join us to work alongside top leadership and make an impact at the highest level!