Office Coordinator

Job Summary:
We are seeking a highly organized and proactive Office Coordinator to join our team. The Office Coordinator will be responsible for ensuring the smooth operation of our office environment by managing daily administrative tasks, supporting staff, and facilitating efficient communication. The ideal candidate will be a resourceful problem solver with excellent communication and multitasking skills.

Key Responsibilities:

Administrative Support:

Handle all incoming calls and direct them to the appropriate person or department.
Manage and maintain office schedules, appointments, and meetings.
Prepare and distribute internal communications, including memos, emails, and reports.
Maintain office supplies inventory and order new supplies as needed.
Assist with the preparation of meeting materials and take meeting minutes as required.

Office Management:

Ensure the office is clean, organized, and well-maintained.
Coordinate with building management and service providers for maintenance and repairs.
Oversee the office budget and manage expenses related to office supplies and services.
Implement and maintain office policies and procedures.

Staff Support:

Assist with onboarding new employees, including setting up workstations and providing necessary training materials.
Coordinate and plan staff events, meetings, and team-building activities.
Provide general support to staff and management as needed.

Communication and Coordination:

Act as a liaison between departments to ensure effective communication and collaboration.
Manage incoming and outgoing correspondence, including mail, packages, and emails.
Coordinate travel arrangements and accommodations for staff as required.
Maintain and update contact lists and office directories.

Special Projects:

Assist with special projects and events as assigned by management.
Conduct research and compile data for reports and presentations.
Qualifications:

Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred.

MUST HAVE VALID DL

Skills:

Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize tasks effectively.
Detail-oriented with strong problem-solving skills.
Professional demeanor and ability to handle confidential information.

Attributes:

Proactive and self-motivated.
Team player with a positive attitude.
Adaptable and able to work in a fast-paced environment.

Working Conditions:

Office environment with standard working hours; occasional overtime may be required.

Benefits:

Competitive salary
Paid time off and holidays
Professional development opportunities

If you are a dedicated and detail-oriented professional with a passion for ensuring the smooth operation of office environments, we encourage you to apply for the Office Coordinator position.