Administrative Officer

Job Objective:

The Administrative Officer will provide comprehensive administrative support to ensure the smooth operation of the educational consultation office. This role involves coordinating office activities, managing administrative tasks, The Administrative Officer will play a central role in managing daily office operations, coordinating communication with clients, institutes, schools, companies and supporting consultants. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.
The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment while adhering to Bahrain’s regulatory and cultural standards.

Key Duties and Tasks:

• Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
• Designing tailored proposals and packages according to clients’ needs or innovate programs and packages in line with the local and global advancement in the education field.
• Market the company packages and ensure high sales.
• Liaise with global and regional offices to recruit and deploy expatriate teachers and executive leaders to schools, universities, and educational institutes across local and regional locations Schedule and manage appointments, meetings, and client consultations.

• Maintain and organize digital and physical filing systems.

• Prepare and process documents, reports, and presentations as needed.

• Manage invoicing, payments, and basic bookkeeping tasks in coordination with the finance team.

• Support marketing and outreach activities, including updating social media or newsletters.

• Coordinate with consultants to ensure smooth workflow and timely follow-up with clients.

• Maintain confidentiality and professionalism in handling sensitive information.

• Design proposals and presentations for clients and partners.

• Coordinate administrative processes across offices worldwide.

• Assist in marketing activities for promotional purposes.

• Organize and oversee meetings, workshops, and conferences.

• Provide administration consulting and operational advice when required.

• Technology and Systems

Skills:

1.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong Interpersonal skills.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• Discretion and ability to handle confidential information.


Qualification:

1. Bachelor’s degree in Business Management

Experience :

1. 2 years’ experience

Competencies :

1. Time Management and Task Prioritization
2. Understanding Work Procedure and Decision-Making
3. Adaptability and Learning
4. Problem-Solving Skills
5. Confidential documents should remain private and not be disclosed.
Working Conditions:

1. Office
2. Outside office (Location related to work)