Administration Manager

We are looking for an “ADMINISTRATION MANAGER” to lead our administrative and HR functions ensuring efficient internal operations and compliance with company policies and Saudi labor law

Job Responsibilities:

•Oversee daily administrative functions, ensuring smooth internal operations and alignment with company goals.
•Ensure all administrative and operational procedures align with current laws and regulations.
•Ensure that company facilities – offices, warehouses, yards and accommodation facilities are safe, well-maintained, and fully operational.
•Support site office operations by providing office supplies, arranging accommodation, office space and facility maintenance.
•Arrange, oversee, manage & maintain employee’s accommodations and facilities.
•Manage all transportation activities, ensuring that transportation schedules, vehicle maintenance, vehicle insurance coverage, etc., are managed and completed according to set guidelines and policies.
•Manage maintenance of company Assets in co ordination with all stake holders according to SOPs and company policies.
•Manage the activities related to booking air tickets including the issuance and cancellation of air tickets and ensure that refunds are requested and received in a timely manner.
•Ensure that the telephones and other telecommunication subscriptions are in conformity with the company's Policy and Management approved decisions.
•Annually assess all subscriptions the Company has committed to regarding Internet and other communication facilities and take the appropriate decision in line with company policy and Management decision
•Coordinate with the Recruitment Section and provide any support requested.
•Coordinate with the Payroll Section for activities related to preparing payroll and presenting monthly salary certificates to MOSAL and follow up on completing the missing information/documents.
•Ensure compliance with Saudi labor laws and Company policies for all admin-related activities.
•Liaise with local authorities, and government offices through GROs for employee documentation and permits.
•Support recruitment coordination and onboarding processes for Company manpower.
•Maintain accurate admin records, reports, and filing systems for audits and compliance.
•Ensure smooth communication and coordination between project departments and admin functions.
•Handle employee relations, resolve conflict and support grievance and disciplinary procedures in coordination with line managers.
•Monitor and ensure employee adherence to HR policies, code of conduct and disciplinary rules.
•Oversee the attendance and leave management system, ensuring accuracy and compliance with company policy.
•Coordinate annual performance appraisals and support department heads in setting KPIs and performance goals.
•Coordinate with the PRO/GRO team to ensure timely renewal of employee work permits, Iqama and other official documentation.
•Ensure compliance with GOSI, Mudad, Qiwa and other relevant HR platforms.
•Liaise with internal departments to ensure manpower planning and recruitment needs are aligned with business strategy.
•Stay updated on changes in Saudi labor laws and advise management accordingly.
•Prepare and present HR analytics and reports, including headcount, turnover, Saudization status and other key HR metrics.

Job Requirements:

Education: Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree in HR is a plus.
Experience: Minimum 5–8 years of administrative management experience, preferably in a contracting company
Knowledge of Saudi Arabian regulatory framework, including labor law, tenancy law, and Companies law.
Language: Fluent in English; Arabic language skills are an asset.
Technical Skills:
Proficient in Microsoft Office Suite and ERP systems.

Soft Skills:

Excellent communication and interpersonal kills
Strong organizational and time management abilities
Professional attitude and a team player
High level of confidentiality, integrity and reliability
Excellent organizational and time-management skills

Location: Al Khobar
Department: Administration
Reports to: CEO

Interested candidates are invited to apply with their latest CV.
Please mention in the subject line: “Applied for Administration Manager" in your email.
We look forward to receiving your applications!