Document Controller

A Document Controller is a professional responsible for managing, organizing, and maintaining documents and records in a systematic and efficient manner within an organization. This role is critical in ensuring that all documents are accessible, properly filed, and comply with regulatory standards or organizational policies.

Key Responsibilities of a Document Controller:
Document Management:

Receiving, organizing, and storing documents in physical and digital formats.
Ensuring all documents are correctly filed and categorized for easy retrieval.
Maintaining an up-to-date document control system.
Version Control:

Tracking changes and revisions to documents.
Ensuring only the most current versions are available and used.
Compliance and Security:

Ensuring that documents adhere to organizational and regulatory standards.
Managing access permissions and safeguarding confidential documents.
Distribution:

Sharing documents with relevant stakeholders in a timely manner.
Coordinating the dissemination of updates or revisions.
Audits and Reporting:

Preparing for and assisting in document-related audits.
Generating reports on document usage, status, or discrepancies.
Training and Support:

Educating staff on document control procedures and software.
Providing assistance in locating and using documents as needed.
Key Skills and Qualifications:
Organizational Skills: Ability to handle and maintain large volumes of documents systematically.
Attention to Detail: Ensuring accuracy in document naming, filing, and retrieval.