Procurement Officer

An esteemed leading EPC Contracting company based in Jeddah, looking for Procurement Officer;

[email protected]

A Procurement Officer is responsible for sourcing, negotiating, and purchasing goods and services on behalf of an organization. The role involves ensuring that the company gets the best value for money while maintaining the required quality and adhering to budget constraints and procurement policies. Here’s a detailed job description for a Procurement Officer:
Key Responsibilities:
1. Supplier Management and Selection:
o Identify and evaluate potential suppliers based on cost, quality, delivery, and service.
o Build and maintain strong relationships with suppliers and vendors.
o Conduct market research to stay updated on industry trends and new suppliers.
2. Purchasing and Procurement Process:
o Manage the end-to-end procurement process, from requisition to payment.
o Issue requests for quotations (RFQs), request for proposals (RFPs), and place orders with suppliers.
o Negotiate terms, prices, and delivery schedules with vendors and suppliers.
o Ensure timely delivery of goods and services, maintaining accurate records of orders and receipts.
3. Contract Management:
o Draft, review, and negotiate contracts with suppliers.
o Monitor contract performance, ensuring compliance with terms and conditions.
o Resolve any issues related to delivery, quality, or payment as they arise.
4. Inventory and Stock Management:
o Monitor stock levels and reorder goods as necessary.
o Work closely with inventory teams to ensure optimal stock levels and avoid shortages.
o Implement systems for inventory tracking and control to avoid excess or expired stock.
5. Budgeting and Cost Control:
o Ensure that purchases are within the organization's budget constraints.
o Conduct cost analysis and implement cost-saving strategies without compromising quality.
o Maintain detailed records of procurement expenditures for reporting purposes.
6. Compliance and Reporting:
o Ensure procurement activities comply with company policies, industry regulations, and legal standards.
o Prepare and submit procurement reports, performance reviews, and audits to senior management.
o Stay up to date with changes in procurement laws, regulations, and best practices.
7. Risk Management:
o Assess and manage risks related to procurement activities (e.g., supply chain disruptions, vendor reliability).
o Develop contingency plans to address potential supply issues.
8. Collaboration and Communication:
o Work closely with internal departments such as projects, finance, operations to understand procurement needs.
o Act as the main point of contact between the organization and its suppliers.
o Guidance to others on procurement procedures.
Skills and Qualifications:
• Education: Diploma / B Tech / Bachelor’s degree / Supply Chain Management.
• Experience: 4 - 7 years of experience in Procurement in EPC / Fire Contracting Companies
• Skills:
o Strong negotiation and communication skills.
o Analytical skills for evaluating suppliers, pricing, and market trends.
o Knowledge of relevant legal regulations and procurement best practices.
• Certifications (Optional but advantageous):
o Certified Professional in Supply Management (CPSM)
Key Competencies:
• Negotiation: Ability to negotiate favourable terms, prices, and conditions with suppliers.
• Attention to Detail: Ensuring accuracy in contracts, orders, and inventory management.
• Problem-Solving: Ability to address issues related to delayed deliveries, quality control, and other challenges.
• Time Management: Ability to manage multiple procurement projects and prioritize tasks effectively.
Working Conditions:
• The role typically involves a mix of office work and occasional travel to supplier sites or meetings.
• It may involve working with cross-functional teams and responding to urgent procurement needs.
This position plays a crucial role in ensuring that an organization can maintain its operations smoothly by securing high-quality goods and services at competitive prices.