Administrative Assistant

• Answer and direct phone calls
• Organize and schedule appointments and meetings
• Maintain contact lists
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Generate reports
• Handle multiple projects
• Prepare local purchase orders
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Maintain computer and manual filing systems
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Develop and update administrative systems to make them more efficient
• Answer telephone calls and pass them on
Administrative assistant qualifications:
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 2 years of experience in the field or in a related area
• college degree preferred
Administrative assistant skills & proficiencies:
• Reporting Skills
• Administrative Writing Skills
• Proficiency in Microsoft Office
• Analysis
• Professionalism