Office Secretary

Key Responsibilities:
Administrative Support:
Answer, screen, and forward phone calls and emails promptly and professionally.
Manage appointments, meetings, and conference schedules for managers or teams.
Prepare, organize, and distribute documents, reports, and presentations.
Maintain and update office records, files, and databases.
Clerical Duties:
Type, format, and proofread correspondence, memos, and other documents.
Handle mail distribution and manage incoming/outgoing courier services.
Order and manage office supplies to ensure the office is well-stocked.
Operate office equipment such as printers, copiers, and scanners.
Coordination:
Assist in coordinating travel arrangements, including flights, accommodation, and itineraries.
Act as the point of contact for internal and external inquiries, ensuring timely responses.
Support the organization of office events, meetings, and workshops.
Compliance and Confidentiality:
Maintain confidentiality in handling sensitive information and documents.
Ensure compliance with company policies, standards, and protocols.